🪄Hackathon Logistics

Hackathons are a lot of fun, but require a lot of moving pieces to be successful. We have put together a Hackathon Project Management Template to assist in your planning, but please note the following items that you will need to consider when planning your Hackathon:

1. When is your Hackathon taking place?

   1. Is it a weekend? Full school day?

   2. What is the schedule for the day?

2. Where is your Hackathon taking place?

   1. You will need to ensure your space has the following:

      1. Outlets, power strips, extension cords

      2. Tables and chairs for all participants

      3. A screen/projector or other way to display information, countdowns, etc. In a large space, you may also want a mic for making announcements, and/or a speaker to play music during.

      4. Computers for participants - eithe rbrought by students, or a cart available for their use.

         1. If using a cart, you may ned to decide how many comptuers to allot per team.

      5. If you must travel for the Hackathon, how are you getting there?

         1. Your principal may request you submit a trip plan and distribute permission slips.

         2. Your school can help you obtain a transit certificate

         3. The DOE has a portal for requesting yellow buses.

      6. Who is taking part in your Hackathon?

         1. Just your students, or are you combining with another school(s)?

         2. How many total will be attending?

         3. How alrge will the teams be? How will you form teams?

      7. Who is overseeing your Hackathon?

         1. Other teachers? Parents? Community members?

         2. Will they have CS experience, or will they need a chaperone/personnel guide?

      8. What special items might you need for your Hackathon?

         1. Are you providing lunch? Where is it coming from?

         2. Will there be swag (t-shirts, pins, etc)?

         3. Are you providing any planning or prototyping materials (pens, markers, paper/graph paper, post-its, ntoecards, tape/glue, etc)?

      9. Why are students hacking?

         1. You'll want a challenge prompt and design journal to support their process!